Personal data processing information

Information on the processing of personal data for candidates for studies/doctoral school/postgraduate studies/other forms of education/for education in international academic exchange/for TELC exams

  1. University of Lodz, seated at Narutowicza 68, 90-136 Lodz, Poland, is your personal data controller.
  2. In any case, you may contact the Data Protection Officer by post (postal address: IOD UŁ, Narutowicza  68, 90-136 Lodz) or via e-mail to: iod@uni.lodz.pl
  3. The personal data are processed for purposes of registration at the IRK admission platform, and admission to degree studies / doctoral school / non-degree postgraduate studies / other forms of education/ international academic exchange/for TELC exams.
  4. Your personal data will be processed pursuant to:
    1. provisions of applicable law, including the Law on Higher Education and Science as well as Regulation (EU) 2021/817 of the European Parliament and of the Council establishing 'Erasmus+': the Union programme for education and training, youth and sport and repealing Regulation (EU) No 1288/2013 and internal regulations binding at the University of Lodz;
    2. your consent, as far as the following is concerned:
      1. matters outside the scope of personal data stored under legal provisions;
      2. personal data concerning your health, including disabilities, as used for adjustment of admission procedures.
  5. Your personal data may be shared with other entities authorized under the relevant legal provisions and appropriate agreements concluded with the University.
  6. Your personal data will be stored for the period of time that is necessary to achieve the purposes for which they are collected, that is, the admission process. In the case of:
    1. participation in the recruitment process, undertaking education in degree programmes/doctoral school/postgraduate studies/other forms of education/education within international academic exchange/participation in the telc examination, or the refusal to admit them to degree programmes/doctoral school/postgraduate studies/other forms of education/education within international academic exchange/participation in the telc exam:
      1. documents submitted during the admission procedure to undergraduate or postgraduate study programmes, other forms of education and international academic exchange are returned to the candidate
      2. documents submitted during the admission to the Doctoral Schools are kept by the Doctoral School for two years of the end date of the admission process.
      3. data entered in the IRK admission platform (IRK online system) are deleted;
    2. being admitted to first or second degree studies / doctoral school / non-degree postgraduate studies /other forms of education/ international academic exchange/participation in the TELC exam:
      1. personal data collected by the IRK admission platform are transferred to the University’s IT systems;
      2. documents submitted during the admission procedure are kept in the personal file of the student/PhD candidate/postgraduate course participant/in case of participants of other forms of education in a way adopted at a faculty/unit providing other forms of education;
      3. personal data will be stored for the necessary period of the time required by the public law and internal regulation of our University.
  7. You have the right to:
    1. access your personal data;
    2. correct your data if factually incorrect;
    3. delete or limit processing as well as transfer your data – if legally permitted;
    4. object to processing;
    5. withdraw your consent at any time without affecting the lawfulness of the processing that was carried out before the consent was withdrawn;
    6. file a complaint to the supervisory authority – the President of the Personal Data Protection Office in Poland.
  8. Providing personal data is voluntary yet essential for the purposes indicated in Part 3.

Your personal data will be processed in accordance with the Article 6 Part 1 Points (a) (c) and (e) as well as Article 9 Part 2 Point (a) of the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation – GDPR) in connexion with the Polish Act of 20 July 2018 – Law on Higher Education and Science.